COI Tracker automatically collects, tracks, and monitors contractor certificates of insurance — so you know you're protected before anyone sets foot on your property. No spreadsheets. No chasing. No surprises.
Starting at $149/month · Cancel anytime · No contracts
| Contractor | Coverage Status | Policy Expires |
|---|---|---|
| ABC Plumbing & Heating | ● Active | Sep 15, 2026 |
| Metro Electrical Services | ● Active | Nov 3, 2026 |
| Peak HVAC Solutions | ⚠ Expiring in 23 days | Jul 8, 2026 |
| Summit Roofing Co. | ⚠ Expiring in 12 days | Jun 27, 2026 |
| BlueLine Painting LLC | ● Active | Feb 14, 2027 |
| Summit Landscaping | ● Active | Dec 1, 2026 |
| Fast-Set Concrete Works | ✕ Expired — action needed | May 1, 2026 |
| Apex Fire Protection | ✕ Expired — action needed | Apr 18, 2026 |
No training. No IT help. No chasing anyone down.
Enter a name and email address for each contractor you work with.
Takes about 30 secondsWe send them a link. They upload from any phone or computer — no account or app needed on their end.
Under 2 minutes for themWe track every expiration date and automatically remind you and the contractor before anything lapses.
Fully automaticNo training required. If you can send an email, you can use COI Tracker.
Every certificate stored, searchable, and visible in one place. No more digging through email folders.
Send a link. Contractors upload their COI from any phone or computer — no account or app needed on their end.
Automatic alerts at 60, 30, and 7 days before expiration — sent to you and to your contractor. Nothing slips through.
Know instantly if any contractor's coverage has lapsed. Stop a problem before it becomes a six-figure liability claim.
Green means good, yellow means act soon, red means act now. Your entire vendor portfolio, visible at a glance.
$149/month or $1,590/year. No per-contractor fees, no hidden charges. Cancel anytime.
Spreadsheets don't send alerts. They don't chase contractors. And they don't catch the expired certificate until after something goes wrong.
| ❌ Doing it manually | ✓ COI Tracker |
|---|---|
| Manual email requests every renewal cycle | Contractors upload their own certificates via link |
| Calendar reminders that get buried or ignored | Automatic alerts at 60, 30, and 7 days before expiry |
| COI files scattered across email and shared drives | All certificates in one searchable, secure place |
| No visibility when coverage quietly lapses | Live compliance dashboard — green, yellow, red status |
| Hours per week of admin work per property | Fully automatic after 5-minute setup |
| Dependent on one person who "manages the spreadsheet" | System runs independently, alerts multiple users |
Documents are stored with AES-256 encryption at rest and TLS 1.3 in transit. No one outside your account can access your files — ever.
COI files are never publicly accessible. Every download link is unique, scoped to your account, and expires automatically. No direct URLs.
Certificates are stored for the life of your account with 7-year retention — so you're covered for audits, disputes, and compliance reviews.
🔒 SSL encrypted · Private document storage · Data retained for 7 years · Cancel anytime — no contracts · [email protected]